Introduction to Documentlibrary .org

O3Spaces Workplace offers a fresh approach to document management and document collaboration. O3Spaces Workplace is a Web 2.0 solution for document management and document collaboration. With ease of use and end user adoption in mind, O3Spaces Workplace seamlessly integrates its functionality into your every day office work. O3Spaces Workplace offers you freedom of choice. You can use the office suite of choice on your (Microsoft Windows, Linux, Solaris, or Mac OS X based) computer, and have O3Spaces Workplace offer its unrivaled user friendly Document Management and Document Collaboration solutions for (distributed) teams, workgroups and departments.

O3Spaces Workplace provides a centralized and secure document repository, in which your organization’s files, dossiers, document libraries and cases can be managed and edited. Based on roles and permissions, individual users, groups or departments can be granted access to files, folders, workspaces, dossiers, certain document libraries and cases.

O3Spaces Extension Modules

O3Spaces Workplace features

Documents accessibility

O3Spaces’ web based Workplace environment provides the main graphical user interface that can be accessed with a web browser. It presents organized easily accessible workspaces for teams, workgroups and projects. In a workspace workgroups can set up a document library, discuss, share knowledge and more. It houses powerful advanced search and labeling functions that allow full content search of ODF, PDF and Microsoft Office documents.

Version management & Automated check-in/check-out

All documents (all files) in the O3Spaces repository are under control of version management. Through version management you always have insight in the version history of your documents. The unique functionality for automated check-in/check-out of documents guarantees you, while working on a document, that none of you colleagues is simultaneously editing the document.

Labeling (tagging) Documents managed in the O3Spaces repository can easily be categorized by applying labels. Information in the 'repository' can be organized and found in a different way if labels are used. Labels makes it possible to create cross-views of documents with the same kind of information. For example list all documents related to a specific project or customer.
Desktop integration Stay up to date without having your web browser open. The O3Spaces Workplace Assistant provides real-time notification on all relevant changes in your workspaces. Furthermore, the assistant automates all necessary document retention and versioning activities when you work on your documents. It provides easy navigation to your workspaces, allows for off-line work and offers direct control on your locked files. Optionally the Workplace Assistant enables you to install plug-ins en to register supported file types and their associated applications.
Office integration Open shared files from your workspaces, or publish your document to a team-workspace directly from your Office application. Review document versions, add comments and stay up to date. Collaborate and enhance your office productivity without having a web browser open. Turn OpenOffice.org / Oracle Open Office (formerly StarOffice) or Microsoft Office into an enterprise grade web2.0 document centric collaboration environment.
Integrated wiki Each workspace has an integrated wiki, which makes it possible to easily and quickly change information for and by the workspace members using standardized formatting options. The wiki uses Workplace authentication and has automated version management. Wiki-pages can be linked to each other making one workspace a source of information.
Document Preview The document preview functionality enables browsing through documents directly in the Workplace Spaces environment. Preview is available from the files tab by clicking on the document preview icon. This functionality lets users review the content of a document without the need to download and store the document locally.

Spacelets

Spacelets are dynamic content parts in the Workplace web environment. O3spaces offers both pre-defined and free configurable spacelets which can contain all kind of information about documents and users, presented in an orderly manner.

Cross platform

O3Spaces provides you the freedom of choice, whether you use a Linux, Solaris, Windows or a Mac OS X desktop, O3Spaces will provide its full range of functionality, web-client, desktop integration and Office integration.

Integration & Connections

The Workplace document repository (and thus every document library) is accessible and searchable from external (web)systems and portals through communication based on WebDAV protocols, Webservices, OpenSearch specifications and the Workplace API. O3Spaces Workplace supports various standards concerning user management and authentication. The Workplace can connect with OpenLDAP, Active Directory, Sun Directory Server and Novell .

Try O3Spaces Workplace

Try O3Spaces Workplace as a Documentlibrary. Start an online Cloud Trial or download an Enterprise Trial of O3Spaces Workplace. More information is available on the O3Spaces website or watch the movies on the moviepage.